MAIN RESPONSIBILITIES
The Logistics Manager is in charge of:
- Support the Logistics team for implementation of the base (Guesthouse/Office)
- Follow-up the logistics activities to facilitate the operational part of the project with the resources, procedures and tools defined with the Admin and Logistics Coordinator (LADCO)
WORKING RELATIONSHIPS
Hierarchical link: Admin and Logistics Coordinator
Functional link: Admin and Logistics Coordinator
Team under his/her direct supervision: Logistics Assistant
ROLES
- Supply for the implementation of the base and the program
- Ensure the follow-up of the supply for the base and the project: reception of orders, selection of the procedures needed, purchasing, packaging, organizing transport and delivery.
- Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
- Supervise the preparation of purchasing documents and draft the contracts
- Select suppliers and negotiate prices, deadlines, and delivery methods
- Supervise purchasing, ensuring that approval rules and procedures are observed
- Ensure that purchasing documents are complete and archived in keeping with MDM procedures
- Regularized all purchases files (signature to have, derogation letter…)
- Update of price lists and supplier files
- Update the purchase follow-up tools
- Vehicle Fleet Management
- Supervise the team of drivers, including scheduling, in line with MDM HR policies
- Supervise the planning and execution of maintenance and repair work on mission vehicles
- Establish vehicle movement schedules
- Ensure that drivers are aware of their obligation to adhere to MDM safety rules and procedures
- Check that vehicle logbooks are in place and are used correctly
- Equipment & Asset management
- Ensure tagging of assets is done
- Ensuring proper repairs and maintenance of equipments and assets
- Organizing for disposal of obsolete equipments and assets using the recommended procedure
- Proper record keeping of all organizational equipments and assets.
- Ensure the equipments and assets register is well maintained and updated
- Follow up on incident reports for damaged or lost equipment and assets.
- Compound and facility management (office, Guesthouse)
- Ensuring safety of our staff within the compounds i.e., hazard free working environment
- Ensure firefighting equipment’s are placed on strategic positions
- Ensure clear accessibility to all areas of concern within the compounds
- Ensuring that we have lights, water and other compound necessities all through
- Conducting random checks within our compounds in the mornings and evenings
- IT & Communication
- Ensure there is stable and reliable internet
6.Team management
- Recruit and monitor the performance of the logistics team through regular appraisals and action plan follow-up
- Provide technical support to the logistics team and if needed, training sessions
7. Reports
- Mission Request Follow up to be shared to Logistics Coordinator
- Stocks/ inventory reports to be shared to Logistics Coordinator
- Equipment and Asset reports to be shared to Logistics Coordinator
- Fleet and generator reports to be shared to Logistics Coordinator
- Monthly narrative to be shared to Logistics Coordinator
The list of missions is not exhaustive and may be changed to reflect developments and specific needs.
SKILLS REQUIRED
Training & Experience
- University Degree
- At least 3 years of professional experience in Logistics
- At least 2 previous experiences with an INGO is required
- Experience in fleet management, supply chain and stock
- Experience dealing with suppliers and following procurement procedures
Skills
- Excellent organizational skills
- Ability to work quickly, under pressure, with short deadlines
- Negotiation skills
- Flexibility, Reactivity, anticipation, and adaptability
- Respectful and integrity
- Able to work and live in specific security context
Hard skills
English and Swahili are mandatory (oral and Written)
CONDITIONS OF EMPLOYMENT
- Type of contract: CDDU
- Duration: 01/06/2024 to 31/12/2024 (renewable in January 2025)
- Starting date: 01/06/2024
- Rhythm: full-time
- Location: Dar Es salaam, Tanzania
- Basic Salary : 3,344,671 TSH
Apply to [email protected]
Go to our Homepage To Get Relevant Information.
